REPORTING

All KADF funded programs and projects are required to submit reporting on funds awarded. These reporting measures are necessary so that the Kentucky Agricultural Development Board (KADB) may evaluate the success of the project and the impact to Kentucky's agricultural economy.

As part of the legal agreement for funding, reports of the funds expended and the activities funded are required to be submitted on a semi-annual basis, until all funds are expended. Annual reports are due no later than 30-days after the anniversary of the legal agreement's execution date, unless otherwise specified in the agreement. Beyond these standard requirements, some agreements may have other specific reporting requirements, based on the uniqueness of the project. Project contacts should check their legal agreements for all reporting requirements.

COUNTY PROGRAM REPORTING

CAIP / NEXTGEN programs are required to submit 6-month & 12-month reports. The first report is due 6 months from the execution date of the legal agreement. All tabs summary, detail, bull/heifer report, and denied/waitlist must be completed for current programs.

DECEASED FARM ANIMAL REMOVAL PROGRAM (DAR)

DAR programs are required to submit an annual report which is due 12 months from the execution date of the legal agreement. The detailed report is required if farmers are paid direct for the animal removal.

SHARED-USE EQUIPMENT Program

Shared-Use programs are required to submit two reports in the first year, then annual reports for five years. The first report is due 6-months from the execution date of the legal agreement.

Program: Shared-Use Reporting Form (xls)

YOUTH AGRICULTURAL INCENTIVES PROGRAM (YOUTH/YAIP)

Youth/YAIP programs are required to submit 6-month & 12-month reports. The first report is due 6 months from the execution date of the legal agreement.

PROJECT REPORTING

Project Progress Reports are now specialized to the project legal agreement and are no longer accessible through the website. Please contact KADF@ky.gov for the proper reporting form for your specific project.

FILE SUBMISSIONS & FORMATS

All reporting forms must be sent electronically to the compliance department either at KADF@ky.gov or through the Secure Report Submission site.

kyagr.com:442/login

Username: KADF.Upload

Password: UploadMyReport#1

Select “KADF” folder, select "Programs" folder, select “Add Files”, then select "Start Upload"

Only KOAP staff will be able to view/access your submitted reports.

Please name files in the format county_program_app#_type
(e.g. Adair_CAIP_18-0130_6-Month.xls)

If you need a different format or would like a flash drive of all guidelines and reporting forms mailed to you, contact KADF@ky.gov. If you are using programs other than Microsoft Office programs, then please save your files in another format, such as tab delimited (.txt), comma delimited (.cvs) or Rich Text Format (.rtf).