ORGANIC CROPS

First-Time Applicant
The following forms are required for first-time crop applicants:
• Organic Certification Application: Includes general operation information, history of organic certification, if any, and products to be certified. Required for all scopes every year. 
• Fee Schedule for Organic Certification: Outlines annual certification fees for each scope, payment worksheet and instructions for payment.  
• OSP for Crop Certification: Details the organic production plan for crop certification, including natural resource management, harvest and transport, and recordkeeping. 
• Current Year Farm Plan: Lists all fields, acreages, planned use, and projected inputs to be used in the calendar year. 
• Field History Sheet: Lists history of crop use and inputs on each field that is requested for certification for the previous three years 
• Harvest Sale Summary: Lists harvest yield and sales information for each field and product. The form must be completed whether or not any sales are made. If the crop is raised to be used on the farm, harvest yield information should still be provided. 
• Materials Input Listing (MIL): Lists all inputs used in crop, livestock, or processing scopes, their purpose, and current allowed status. Required for initial applicants and updated as needed when new inputs are added. 
• Seeds, Seedlings, & Planting (Transplant) Stock: Lists all seeds, seedlings, and planting stock that the producer intends to use during the calendar year. 

DEPENDING ON YOUR OPERATION, SOME OF THE FOLLOWING FORMS MAY ALSO BE REQUIRED. Contact KDA Organic Program (organic@ky.gov) TO DETERMINE WHAT ADDITIONAL FORMS YOU MAY NEED TO submit.

• Additional Contact Information: Authorizes an additional contact person, other than the applicant, for the operation to communicate with KDA if desired.  
• Adjoining Land Use Affidavit: Verifies the use of neighboring lands that buffer organic operations to ensure organic product integrity.  
• Compost Production Record: Records ingredients, temperatures, and turning times for compost produced on farm.  
• Off-Farm Greenhouse Register: Registers an off-farm greenhouse location if plants grown and used by the operation are grown elsewhere.  
• Off-Farm Manure/Bedding Verification: Verifies by the seller that manure or bedding purchased from an off-farm location has not been treated with any prohibited substances.  
• Organic Seed/Planting Stock Search: Documents the producer’s commercial availability search for seeds/planting stock from three different companies known for selling organic seed. Required if nonorganic seed is used.  
• OSP for Greenhouse Production: Details the organic production plan for any greenhouse production on- or off-farm.  
• OSP for Mushrooms: Details the organic production plan for mushrooms.  
• OSP for Processing and Handling - Crop Addendum: Details the organic production plan for any on-farm processing, such as washing and packaging produce.  
• OSP for Wild Crop Harvesting: Details the organic production plan for any wild crops to be harvested and sold as organic.  
• Previous Land Use Affidavit: Verifies from the previous landowner or farmer that no prohibited inputs have been applied in the previous three years to the land requested for certification.  
• Synthetic Facility Pest Management Agreement: Allows use of synthetic pest management inputs under special circumstances.  
• Voluntary Surrender of Organic Certification: Allows operations to completely surrender their organic certification status or an individual scope with this form. Operations may apply again in the future for certification in the previously surrendered scope.  
• Voluntary Withdrawal Form: Allows operation to withdraw their organic certification application prior to certification.  

Renewal

The following forms are required every year for renewal of crop organic certification. Forms and fees are due by January 15th annually. If additional changes have occurred in your operation, other updated forms may be required.
• Organic Certification Application: Includes general operation information, history of organic certification, if any, and products to be certified. Required for all scopes every year. 
• Fee Schedule for Organic Certification: Outlines annual certification fees for each scope, payment worksheet and instructions for payment.  
• OSP for Crop Certification – Update: Lists any updates made to the operation’s existing crop Organic System Plan in the calendar year, such as new products to be added to the certificate. 
• Current Year Farm Plan: Lists all fields, acreages, planned use, and projected inputs to be used in the calendar year. 
• Harvest Sale Summary: Lists harvest yield and sales information for each field and product. The form must be completed whether or not any sales are made. If the crop is raised to be used on the farm, harvest yield information should still be provided. 
• Seeds, Seedlings, & Planting (Transplant) Stock: Lists all seeds, seedlings, and planting stock that the producer intends to use during the calendar year.