Kentucky Proud

Ginseng Dealers

Information about Being a Kentucky Ginseng Dealer

A "dealer" in Kentucky means any person or agent of an entity buying ginseng for resale or export. Under 302 KAR 45:010 E Section 2 "Dealer License Requirements," no person shall purchase uncertified ginseng for resale or export unless they possess a ginseng dealers license.
    Kentucky wild ginseng root.
    This means you will need to be a licensed dealer if you are
  • wishing to buy ginseng from harvesters and plan to sell the ginseng and/or certify it for export out of Kentucky.
  • a harvester and wish to export your ginseng out of Kentucky.

Once the ginseng is certified for export out of Kentucky, it may be sold at any time to any person in Kentucky and legally leave the state. Certified ginseng may even be sold in Kentucky from April 1 - September 15. However, you will need to refer to importing states' laws and regulations for their rules regarding the selling of certified ginseng.


To Become a Kentucky Ginseng Dealer

    Dealer Licenses Important Dates: 
  • Dealer licenses are valid from
    September 1 - August 31. 
  • Dealer renewal letters and applications are mailed each July. 
  • New dealers should apply after July 1 for a KY ginseng dealer's license that is valid for the current year's fall harvest.  In other words, to be a KY Ginseng Dealer on September 1 of 2015, apply after July 1, 2015.  This license would valid September 1, 2015 to August 31, 2016.
  • Applications received prior to June 30 each year are for a license that expires August 31 of the current year. A dealer application received on June 30, 2015 will receive a KY Ginseng Dealers that expires August 31, 2015. If you need a  license valid from September 1, 2015 to August 31, 2016, apply after July 1, 2015.
  •  

    In order to become a licensed Kentucky Ginseng Dealer,

  1. Print the dealer application and complete all information needed. (We only publish your name, address and main phone number in our dealer directory.)
  2. Have the form notarized. (*Notaries are often available at financial institutions.)
  3. Make a copy of your driver's license or other government issued identification.
    • Make sure your information is up-to-date and valid. For more information about KY identification please refer to http://transportation.ky.gov/driver-licensing/pages/driver-license-id-card-general-information.aspx
  4. Make a check or money order to "Kentucky State Treasurer". The fee is $75.00 for Kentucky residents and $150.00 for non-residents.
    • Per 302 KAR 45:0101 Section 2 (2) Residency shall be determined by the state of issuance of a driver’s license or other government issued identification.
  5. Mail your completed application, identification copy, and fee to:
    Kentucky Department of Agriculture
    Ginseng Program
    111 Corporate Drive
    Frankfort, KY 40601


From there, once your ginseng dealer applciation is approved, you will receive all of the appropriate materials and forms to conduct ginseng business in Kentucky.  Start of season packets are mailed each August upon approval of your ginseng dealer application.  You may not conduct business ginseng business until you receive notice of your approved application and the materials to conduct ginseng business.

Dealer Packet Materials

  • New for 2015: centeralized scheduling for scale certification
  • In order to expedite checking of your ginseng scales, some scale inspectors are scheduling time in your community for you to have your scaled checked. 
  • Scale Certification Schedule 2015

    Scales should be checked once a year.  Many of ginseng dealers like to check their scales at the start of the harvest season.  A scale inspector will be available the following days at the following locations, no appointment required.

    County Date Time Location
    Martin August 27 8:00 am - 11:00 am Inez Save A Lot Parking Lot
    Floyd August 27 12:30 pm - 2:00 pm Allen Central High School Foot ball Field
    Pike August 28 8:00 am - 10:30 am Elkhorn City Library
    Pike August 28 12:00 pm - 2:00 pm Pikeville Library
    Wayne August 31

    8:30 am - 10:30 am

    Eastern

    Wayne County Extension Office
    Marion August 31 10 am Marion County Extension Office
    Taylor August 31 1 pm Taylor County Extension Office
    Pulaski August 31

    1:00 pm to 3:00 pm

    Eastern

    Pulaski County Extension Office
    Jefferson September 1 9:00 a.m. - 11:00 a.m.

    Jeffereson County Extension Office

    810 Barrett Ave Room #115

    Louisville, KY

    Green September 1 11:00 am Green County Extension Office
    Cumberland September 1 1:00 pm Cumberland County Extension Office
    Metcalfe September 2 8:30 am Metcalfe County Extension Office
    Bullitt September 2 9:00 a.m. - 11:00 a.m.

    Bullitt County Extension Office

    384 Halls Ln Room #3

    Shepherdsville, KY

    Lincoln September 2

    9:00 a.m. - 11:00 a.m.

    Eastern

    Lincoln County Extension Office
    Monroe September 2 10:30 am Monroe County Extension Office
    Barren September 2 1:00 pm Barren County Extension Office
    Boyle September 2

    1:00 pm - 3:00 pm

    Eastern

    Boyle County Extension Office
    Clay   September 3  7:30 a.m. – 10:30 a.m.  Clay County Extension Office  
    Clinton September 3 8:00 am Clinton County Extension Office
    Russell September 3

    9:00 am - 11:00 am

    Eastern

    Russell County Extension Office
    Casey September 3

    12:00 pm - 2:00 pm

    Eastern

    Casey County Extension Office
    McCreary September 8 8:30 a.m. – 11:30 a.m.  McCreary  County Extension Office  
    Nelson September 8 8:30 a.m. – 11:30 p.m. Nelson County Extension Office  
    Washington September 8 1:00 p.m. – 4:00 p.m. Washington County Extension Office  
    Whitley September 8 1:30 p.m. – 4:00 p.m. Whitley  County Extension Office  
    Harlan September 9 8 :30 a.m. – 11:30 a.m. Harlan County Extension Office  
    Mercer September 9 8:30 a.m. – 11:30 p.m. Mercer county extension office
    Garrard September 9 1:00 p.m. – 4:00 p.m. Garrard County Extension Office  
    Bell September 9 1:30 p.m. – 4:00 p.m. Bell  County Extension Office  
    Knox September 10 8:30 a.m. – 11:30 a.m. Knox  County Extension Office  
    Leslie September 10 1:30 p.m. – 4:00 p.m. Leslie  County Extension Office  
    Jackson September 10  7:00 a.m. – 9:00 a.m. Jackson County Extension Office  
    Rockcastle September 10 10:00 a.m. – 12:00 p.m. Rockcastle County Extension Office  
    Laurel  September 10 1:30 p.m. -  3:30 p.m. Laurel  County Extension Office  

     

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Other Information

    Additional Forms
  • If you need additional Purchase Forms or Dealer to Dealer Transaction forms, email the Ginseng program with the quantities needed.
  • Need to come to our office?
  • To schedule an appointment to have your ginseng certified, call (502) 573-0282 option 1 for the Ginseng program. Mail-in certifications are processed ongoing, as they are received.
  • Please note the dates below our offices are required to be closed, as this will affect processing times. There may be additional times certifying agents are unavailable; appointments must be made at least 2 business days in advance to ensure someone is available to assist you.
  • Plan at least 1 hour per 100 pounds of root being certified for your certification appointment, plus 30 minutes to conduct a root sample.

Important Ginseng Dates

  • Digging Season: September 1 - December 1Kentucky ginseng sample for root count
  • Buying Season:
    Green start September 1
    Dry season September 15 - March 31
  • Final certification for harvest season April 15
  • State Holidays
  • There will be other specific times certifying agents will be unavailable; please call ahead for an appointment and plan accordingly
  • Dealer licenses are valid from
    September 1 - August 31. 
  • Dealer renewal letters and applications are mailed each July. 
  • New dealers should apply after July 1 for a KY ginseng dealer's license that is valid for the current year's fall harvest.  In other words, to be a KY Ginseng Dealer on September 1 of 2015, apply after July 1, 2015.  This license would valid September 1, 2015 to August 31, 2016.
  • Applications received prior to June 30 each year are for a license that expires August 31 of the current year. A dealer application received on June 30, 2015 will receive a KY Ginseng Dealers that expires August 31, 2015. If you need a  license valid from September 1, 2015 to August 31, 2016, apply after July 1, 2015.

    Ginseng Certification Appointment Scheduling

    If you have a Google account or gmail address, you can schedule and see times available to certify your ginseng by clicking here

     

    Please remember to call in and schedule at least two business days in advance to ensure someone is available to process your paperwork. Allow one hour for every 100 pounds of ginseng plus 30 minutes for a root inspection.

     

    Dates Currently Unavailable for Certification, and subject to change:

For 2015 Harvest Season

  • Friday, September 4, 2015
  • Monday, September 7, 2015 - Labor Day
  • Week of October 5- 9, 2015
  • Monday & Tuesday, November 2-3, 2015
  • Wednesday, November 11, 2015 - Veterans Day
  • Wednesday, November 25, 2015
  • Thursday & Friday, November 26-27, 2015 - Thanksgiving
  • Tuesday, December 8, 2015
  • Thursday & Friday , December 24-25, 2015 - Christmas,
  • Thursday, Decemeber 31, 2015 and Friday, January 1, 2016- New Year's (There will be additional times agents not available depending on ginseng certification needs in this time period.)
  • January 5-6, 2015

Frequently Asked Questions for Dealers

Can I sell my Kentucky ginseng on an auction site, such as E-bay?
Yes, but you first must be a licensed Kentucky dealer. Then, you will need to have an Export Certificate for each lot. Lots are built based on the Purchase Form information. The maximum number of lots per Purchase Form is 10; one for each line on the Purchase Form.

Upcoming Meetings

None scheduled at this time